COMMISSIONERS MINUTES                                January 12, 2009


The Elmore County Commissioners met in regular session on the above date in the Commissioner’s Room, basement of the Elmore County Courthouse, 150 South 4th East, Mountain Home, Idaho.

Present at the meeting were Chairman Arlie Shaw, Commissioner Larry Rose and Connie Cruser. Also present was Deputy Clerk Steele.

Motion by Shaw, second by Cruser, to approve the minutes for Jan 5, 2009.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Shaw, second by Cruser, to approve the expenses in the amount of $384,757.68. Discussion followed.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Shaw, second by Cruser, to approve the Ambulance District Expenses in the amount of $41,454.88.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Shaw, second by Cruser, to approve for the record only the Recorder’s Office Report, Clerk’s Bail Bond Report and Treasurer’s Office Report.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Cruser, second by Rose, to approve the Liquor License for Carlos’ Mexican Style Family Dining as they are moving to a new location.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Chairman Shaw read a Certificate of Residency into record: Elora Ree Wright. Motion by Rose, second by Shaw, to approve the Certificate of Residency as read.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Rose, second by Cruser, to approve the payroll for December 2008 in the amount of $392,235.25.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Rose, second by Cruser to adjourn Sine Die.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Commissioner Cruser administered the Oaths of Office to the Elected Officials: County Prosecuting Attorney Kristina Schindele, County Sheriff Rick Layher, County Commissioner District One (1) Arlen Shaw, and County Commissioner District Two (2) Larry E. Rose.

Discussion followed on appointing a Chairman of the Board. Motion by Cruser, second by Shaw, to appoint Larry Rose as Chairman of the Board.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

Sheriff Rick Layher appeared and discussion followed on purchasing a sheriff’s vehicle for Glenns Ferry. Clerk Marsa Grimmett appeared and discussion followed on the revenue and expenditures of the Glenns Ferry Police Department (GFPD) Contract. A Resolution will be prepared to transfer funds into the GFPD Contract Fund. Sheriff Layher will research the purchase of a vehicle to make sure the County gets the best deal.

Marty Jones, Central District Health, Fred Perez, Idaho Waste Systems, and Alan and Adam Crane, Snake River Rubbish, appeared before the Board and discussion followed on the Glenns Ferry Landfill. Garbage collection, what the approximate volume will be and where it will be transferred to was discussed. Snake River Rubbish gave the Board an estimate of what their new charges would be. Emergency communication for the Atlanta garbage collection was discussed. The truck would need to be equipped with a radio to access the Sheriff’s frequency for emergencies. After further discussion the estimate from Snake River Rubbish on their new charges will be refigured.

Chairman Rose excused himself from the meeting.

Shea Burns, Fair Board Director, appeared before the Board to discuss the proposed contract for the Demolition Derby at the Fair this year. Commissioner Shaw asked what the payment structure was for the Rodeo and Ms. Burns stated their budget is $9,000.00 and the contractor knows they need to work within that budget. Prosecutor Schindele stated the question was would the Demolition Derby be cost effective. Gate fees and other proposed events were discussed. Liability insurance for the Demolition Derby was discussed. The item will be re-visited later in the day for a decision.

Prosecutor Schindele stated after a conversation with the Secretary of State’s office, a public hearing and election will be held regarding the petition to dissolve the Tipanuk Fire Protection District.
Motion by Shaw, second by Cruser, to recess for lunch.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Shaw, second by Cruser, to go into Executive Session pursuant to I.C. 67-2345(d). Roll call vote was taken.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

The following decision was made:

K-06-08-03 Motion by Shaw, second by Cruser, to approve with a reimbursement order of $100.00 per month.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

Regular session resumed.

Russell Duke and Marty Jones, Central District Health, appeared before the Board to discuss proposed legislation that will amend the annual license fee for food establishments in the Food Establishment Money Act under Idaho Code 39-1607 to increase the fee from $65 to a higher level depending on the type of food facility. Mr. Duke explained the proposed legislation and why the increase is necessary. Funding for the Meals on Wheels Program was discussed. Mr. Duke asked the Commissioners about the County’s budget for next year and the Commissioners replied revenue was down from sales tax, building permit fees, etc. and that the Board is trying to be being careful with expenditures.

A small recess was taken.

The following Department assignments were made: Chairman Larry Rose will be responsible for Plant Facilities, Juvenile Probation and the Fair. Commissioner Connie Cruser will be responsible for the Extension Office, Central District Health, Sage Resources, LEPC and the E911 Board. Commissioner Arlie Shaw will be responsible for Growth and Development, Solid Waste and the Water Board.

Bonnie Sharp, Growth and Development Director, appeared before the Board and Ms. Sharp stated she had several items to discuss: Personnel, Building Inspector Myron Adamson’s vehicle, a refund request, the qualified planner meeting Ms. Sharp attended, the Alternate Energy Holdings, Inc. (AEHI) billing and the Area of Impact.

The refund request on a building permit purchased by Mr. Pineda who lives on Simco Road was discussed. The application was for a junk yard/wrecking yard. Ms. Sharp explained there was some confusion regarding his application. After a public hearing was held Mr. Pineda changed his mind and has withdrawn his application. Ms. Sharp reviewed what costs were charged to Mr. Pineda. Motion by Rose, second by Shaw, to waive the postage and publication on the Pineda application.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

The Growth and Development vehicle that Building Inspector Myron Adamson uses needs to be repaired. The estimate to repair the vehicle is more than the vehicle is worth. Chairman Rose will check with Sheriff Layher to see if his Department has any vehicles that could be used.

The Qualified Planner for Planned Communities was discussed. Ms. Sharp stated at a meeting she attended, Ada County stated they would only give advice on Elmore County projects. They will not sign off on the projects. A contract has not been received yet. Discussion followed on options. The County will advertise for a Qualified Planner.

The Area of City Impact was discussed. Ms. Sharp stated meetings have taken place and negotiations are still ongoing regarding subdivision rules. Another meeting is scheduled for February 12, 2009.

Growth and Development Fee increases were discussed. The proposed fee increases will need to be published followed by a public hearing. A Resolution adopting the increased fees will need to be prepared.

Ms. Sharp stated that Noe Garza, Code Enforcer, has resigned effective January 14, 2009. Building Inspector Myron Adamson will act as the County’s Code Enforcer temporarily. The position will not be filled at this time as applications for building permits are low and Mr. Adamson will have time to perform the extra duty.

Ms. Sharp handed in her resignation/retirement effective March 31, 2009. Discussion followed and the Board instructed Ms. Sharp to advertise for the position.

Job Descriptions were discussed and will be reviewed on Tuesday, January 20, 2009.

Ms. Sharp reported that she received a letter from FEMA stating the County’s classification has changed, therefore flood insurance will cost more. Ms. Sharp and Robert Knight, Planner II, are working to provide FEMA with the requirements they need to change the County’s classification back. Ms. Sharp is also working on an Outreach Program that is one of FEMA’s requirements.

Ms. Sharp gave the Board copies of the billings she sent to Alternate Energy Holdings, Inc. (AEHI) for the public hearings that were held on their re-zone request. The billing for September has been paid. The billings for October 2008 and November 2008 have not been paid. Mr. Gillespie, Chairman and CEO of AEHI, sent a letter requesting a new invoice deducting the attorney’s fees and Planning and Zoning Commission Member fees. Ms. Sharp explained what she disclosed to Mr. Pechennino, AEHI Representative, as to what would be billed. The billings will be revised and reviewed by the Board before being mailed.

Discussion followed on posting public hearing notices on propertiy. The Growth and Development Department will post the notices for the Commissioners public hearings.

Motion by Rose, second by Shaw, to recess as a Board of Commissioners and convene as a Board of Equalization.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

No appeals were filed on missed property or occupancy rolls.

Motion by Shaw, second by Cruser, to recess as a Board of Equalization and to resume as a Board of Commissioners.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

The proposed Demolition Derby event at the Fair was re-visited. Chairman Rose is attending the Fair Board meeting tonight and will ask for more information. The item will be placed on the January 20, 2009 Commissioners agenda.

Chairman Rose read a tax cancellation into the record: No. 971 Douglas R. & Carla J. Cameron $542.16, No. 972 Jared Dean Grover $675.26, and No. 973 Crane Farms Limited Partnership $504.92. Motion by Cruser, second by Rose, to approve the tax cancellations as read totaling $1,722.34.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

Commissioner Shaw gave an update on the job “Governor’s Special Assistant for Military Affairs” held by Billy Richey. The State pays a contracted amount of $36,000 per year. Due to current State budget cuts, the job has only been contracted for January, February and March of 2009. Commissioner Shaw stated he would be attending a meeting to gain further information and stated a possible proposal could be the State pay half of the contract, and the City and County pay a fourth each. Chairman Rose and Commissioner Cruser stated at this time they would support that proposal.

Commissioner Cruser gave a report on the Drug Court meeting and the LEPC meeting she
attended. Commissioner Cruser also stated the Sheriff has asked for $2,400.00 from Craig Wyden funds to have a base radio station in the Highway District Building in Atlanta. Commissioner Cruser reported that Troy Hagen, Ada County Paramedics, stated they would help Elmore County with the transition of the new ambulance service. Ada County Paramedics will send information regarding what the charges would be to use their ambulances. Commissioner Cruser stated she phoned ICRMP (Idaho Counties Risk Management Program) and asked if the Medical Director and County volunteers were covered under our policy. ICRMP will phone Commissioner Cruser back. Limiting dental visits at the Jail was discussed.

Motion by Shaw, second by Cruser, to adjourn.
ROSE - AYE
SHAW - AYE
CRUSER - AYE Motion carried and so ordered.

/S/ LARRY E. ROSE, Chairman
ATTEST: /S/ MARSA GRIMMETT, Clerk