COMMISSIONERS MINUTES                                July 28, 2008


The Commissioners met in regular session on the above date in the Commissioner’s Room, basement of the Elmore County Courthouse, 150 South 4th East, Mountain Home, Idaho.

Present at the meeting were Chairman Arlie Shaw, Commissioners Larry Rose and Connie Cruser. Also present was Clerk Marsa Grimmett and Civil Attorney Richard Roats.

The Findings of Facts on the Stan Scott Re-zone Request were discussed. Civil Attorney Roats stated he was getting the legal description from Ms. Sharp in the Growth and Development Department. It item will be placed on the August 4th agenda.

The Commissioners discussed the Vanilla Sun Subdivision Appeal. The cost for the water system was reviewed. Civil Attorney Roats stated perhaps the issue should be remanded back to the Planning and Zoning Commission as they required a community water system and the document that was provided regarding the total cost is being questioned. Motion by Shaw, second by Rose, to remand the Vanilla Sun Subdivision appeal back to the Planning and Zoning Commission to review the cost of the community water system.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Cruser, second by Shaw, to approve the minutes for July 14, 2008 and July 15, 2008.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Cruser, second by Shaw, to approve the expenses. Discussion followed on the expense of a chair for dispatch in the amount of $1,300.00. The voucher will be held for further discussion. A phone bill for E-911 will also be held for further investigation.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Marty Jones, Central District Health, appeared for his monthly meeting. The Glenns Ferry proposed Transfer Station was discussed. Community water systems were discussed and what the requirements are for total number of houses. West Nile Virus was discussed.

The Department Heads met for their regular monthly meeting.

Bonnie Sharp, Growth and Development Director, appeared before the Board and stated the Department had received an application for the Mayfield Townsite Planned Community. Ms. Sharp stated she had not had time to review all the Requests for Qualifications for Planner and Economist. A time will be set up later to meet on the issue. Ms. Sharp asked if the Access program could be installed on her employees’ computers. The Vanilla Sky Appeal that was remanded back to the Planning and Zoning Commission was discussed with Ms. Sharp. The information received from the appellant regarding the cost for the community water system is for another project. The Commissioners have remanded the issue back to the Planning and Zoning Commission. Commissioner Rose asked if the Planning and Zoning Commission meeting recordings could be recorded clearer. Ms. Sharp stated they have 4 recorders and will address the issue with the Commission.

Wade Baumgardner, Veterans Service Officer, appeared and gave his monthly report to the Commissioners. Mr. Baumgardner gave the Commissioners a hand out regarding information on Veteran’s issues. Commissioner Cruser asked about Veteran’s death benefits. Mr. Baumgardner explained several scenarios that contribute to what benefits are available.

Dan Collins, Plant Facilities Manager, appeared before the Board for his monthly meeting with the Commissioners. A compressor at the old Law Enforcement Building is being repaired. The walk in freezer at the new jail was discussed. Trees around the Courthouse were discussed. Bonnie Sharp, Growth and Development Director asked Mr. Collins about the portable restroom by her building. Mr. Collins stated it was the Sheriff Departments responsibility. Parking around the Courthouse was discussed.

Mir Seyedbagheri, Extension Office Agent, did not appear but had previously handed in a written report.

Correspondence received by mail was reviewed.

The Resolution on sick leave and vacation was discussed. Prosecutor Schindele is working on it.

The Ordinance regarding jumping from County bridges was set for August 25, 2008 at 5:00 p.m.

Commissioner Cruser reported on the medical contract for the jail, dental for the inmates, and having electronic medical records. Sage Resources sent a letter regarding strategic planning.

Bonnie Sharp, Growth and Development Director, appeared before the Board to discuss the Rural Fire District Resolutions. Requirements of the Oasis Rural Fire District Resolution were reviewed. A building permit was applied for in Red Baron estates. Ms. Sharp stated she sent the applicant to the Oasis Fire District for a signature on the building permit and the fire chief denied signing the application as a sprinkler system would be required according to their resolution. The Oasis Fire District would like the County to enforce their resolution. After discussion the Commissioners stated they cannot legally enforce Taxing District Resolutions.

The Clear Springs Ranch Subdivision Appeal was discussed. Chairman Shaw stated he felt when water and sewer are involved in a Subdivision, and the Department of Water Resources and the Department of Environmental Quality are involved we should not be making decisions regarding their involvement. Chairman Shaw stated he feels the Commissioners have a responsibility for safety and there is only one ingress and egress into the Subdivision. Chairman Shaw stated fire danger is an issue also. Commissioner Cruser stated the one entrance and exit to the subdivision was also a concern, and asked if it could be changed. Commissioner Rose stated he agreed with the water and sewer statement by Chairman Shaw, but feels the roads are under the jurisdiction of the Highway District just as the water and sewer fall under other Departments. Growth and Development Director Bonnie Sharp was phoned and asked to bring her Clear Springs Ranch file over in reference to an easement. The emergency exit was discussed, in Mr. Lakey’s letter it states an easement from Simplot has been given for emergency access. An easement was referenced in a document from First American Title and Clerk Grimmett phoned upstairs with the instrument number to request a copy. The easement was received and reviewed. Discussion on the issue will be continued.

Motion by Shaw, second by Cruser, to recess for lunch.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion by Shaw, second by Rose, to go into Executive Session pursuant to I.C. 67-2345(d) to meet with Social Services Director Marianne Bate. Roll call vote was taken.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

The following decisions were made:

K-06-08-08 Motion by Cruser, second by Shaw, to deny as not last resource, applicant has Medicaid.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

K-07-08-03 Motion by Shaw, second by Rose, to deny as not last resource.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Regular session resumed.

Rosie Thomas and Mike Truden, Bureau of Land Management, appeared before the Board and discussion followed on any available land up in the Pine/Featherville area available for leasing for a sheriff’s substation. An area by the Senior Center that is currently under lease by the County would be the easiest choice. Further up the road by Foster Street and Norma Street there is another area available. Commissioner Cruser stated she thought the Senior Center wanted the substation located elsewhere. Chief Deputy Nick Schilz joined the meeting. Chairman Shaw suggested traveling to the Senior Center in Pine-Featherville to meet with the members of the Center and look at the property. The King Hill Wilderness Study Area was reviewed and restrictions will be enforced, no ATV ’s, no motorcycles, etc.

The Clear Springs Ranch Appeal was discussed. An easement was discussed. Road layout in the Subdivision was reviewed.

The Elected Officials met for their regular monthly meeting. Bob Stephenson was also present. Chairman Shaw stated the County is having IT issues and would like to address those issues. Bonnie Sharp, Growth and Development Director, appeared and stated what issues her department was having along with what programs she would like to add. The County’s server was discussed. The problems that the County is having now is the server we contract with, other entities are having the same problems, not just Elmore County. Options were discussed. Deputy Clerk Soboslai from the Assessor’s office reviewed issues in that office. Chief Deputy Nick Schilz, Sheriff’s Department, reported response time for dispatch computer problems was critical. Mr. Stephenson agreed stating he had no preference if the Sheriff’s office contracts with another company for computer support or continues with Stephenson’s Computers. Deputy Schilz stated he would set up a meeting to discuss the issue. Maps being placed on the internet were discussed. Prioritizing issues in the various departments will be addressed. The County’s AS/400 accounting program was discussed. Mr. Stephenson asked what the County’s top five priorities were. Clerk Grimmett stated the Commissioners office needed work regarding printing, email, etc., getting the E-911 map online, getting the Plotter for the Growth and Development Department up and running, updating the County’s website to allow each department to enter their own information, and getting the Sheriff’s Office and Dispatch IT issues organized.

Chairman Shaw phoned Prosecutor Schindele and asked her if she could come to the meeting.

Prosecutor Schindele appeared and an old business item regarding a resolution defining sick/vacation leave and probation was discussed. An accrued vacation report is needed and will be prepared by Payroll Clerk Pickett. Chairman Shaw requested the report be ready by Monday August 4th. The Request for Proposal for the Ambulance Service was discussed. Questions that were submitted were reviewed and Prosecutor Schindele will prepare the answers. The deadline for submission for the Ambulance Proposals was set for August 22, 2008. The proposals will be opened August 25, 2008. A date to award a contract was not scheduled. Prosecutor Schindele reported on IT problems and solutions in her office.

Commissioner Rose raised concern regarding the decision made by the Commissioners to increase Bob Knight to the Planner 2 position in the Growth and Development Department. Chairman Shaw stated Mr. Knight has the experience to be a Planner 2. Commissioner Rose stated he felt other offices possibly should have had the same opportunity for similar promotions.

Budget revenues were briefly discussed.



Motion by Shaw, second by Rose, to adjourn.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

/S/ ARLIE SHAW, Chairman
ATTEST: /S/ MARSA GRIMMETT, Clerk