COMMISSIONERS MINUTES                                March 3, 2008

The Elmore County Commissioners met in regular session on the above date in the Commissioner’s Room, basement of the Elmore County Courthouse, 150 South 4th East, Suite 4, Mountain Home, Idaho.

Present at the meeting were Chairman Arlie Shaw, Commissioners Larry Rose and Connie Cruser. Also present was Clerk Marsa Grimmett and Civil Attorney Roats.

Joe Twitchell, representing SW Idaho Resource, Conservation & Development (RC&D), came before the Board to get their view in submitting certain grants for fire management. The Board agreed with Mr. Twitchell’s opinion that application should be made next year so that a thorough package can be submitted.

Motion to approve the minutes of February 21, 2008 and February 25, 2008 by Shaw, second by Cruser.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion to approve the Certificates of Residency for Kateera T. Hedelius and Alisha Christine Jewett by Rose, second by Cruser.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion to approve tax cancellation No. 919 for H & E Equipment Services in the amount of $473.36 by Rose, second by Shaw.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Joe Borton from the Rose Law Group Borton came before the Board and asked questions about the contents of the PUD, PUDD, and PC ordinances and what and who was involved in the process to place the ordinances into effect. The Commissioners stated that the County worked closely with a consultant in preparation of the ordinances and that when public hearings were held the majority in attendance were developers. Mr. Borton also inquired as to what the Board’s main concern with development in this County was. They responded that adequate water for the citizens was top priority in consideration of new development.

Ron Leydet appeared for a moment in front of the Board and asked if a developer can be required to drill individual wells for the lots in subdivisions that they build. The Board stated that a developer could be required to drill wells as a condition for building a housing subdivision.

Traci Lefever, E-911, appeared and spoke to Civil Attorney Roats regarding the Memorandum of Understanding (MOU) for the E-911 maps. Discussion followed on the contents of the MOU. The finished MOU will be presented to the E-911 Board for their approval this week.

The White Knuckle Racing Contract for the Fair Grounds was discussed. Attorney Roats will work on the contract. The Area of Impact was discussed. Prosecutor Schindele had prepared an Ordinance for review with instructions. Civil Attorney Roats stated he would talk to Prosecutor Schindele about the Area of Impact Ordinance.

Dan Collins, Plant Facilities Manager, appeared before the Board and discussion followed regarding the Extension Office Building.

Motion by Shaw, second by Cruser, to recess for lunch.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

At 1:30 p.m. the Commissioners met in Executive Session pursuant to I.C. 67-2345(d) on a motion by Shaw, second by Rose. Roll call vote was taken.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

K-01-08-08 Motion by Rose, second by Cruser to deny as not indigent, no interview, there is no release signed to investigate and the applicant did not cooperate.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

K-01-08-09 Motion by Rose, second by Cruser to deny as incomplete, required documents not provided, unable to determine whether applicant is indigent.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

K-02-08-01 Motion by Rose, second by Shaw to deny as application is incomplete, address is incorrect, and unable to locate the applicant.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Regular session resumed.

Motion by Shaw, second by Rose, to go into Executive Session I.C. 67-2345(b). Roll call vote was taken.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Regular session resumed. No action was taken as result of the Executive Session.

Commissioner Rose read the Memorandum of Understanding regarding the E911Basemap into the record as Prosecutor Schindele stated by phone the E-911 Board did not have to review it:

MEMORANDUM OF UNDERSTANDING BETWEEN ELMORE COUNTY, THE E-911 and ALL COUNTY DEPARTMENTS USING THE E911 BASEMAP

WHEREAS, the State of Idaho requires each Public Safety Answering Point (PSAP) maintain emergency communications (E-911) databases;

WHEREAS, one of the E-911 databases maintained by the Elmore County PSAP is the E-911 BASEMAP;

WHEREAS, the E-911 BASEMAP uses Environmental Systems Research Institute (ESRI) software;

WHEREAS, several county departments use the ESRI software program;

WHEREAS, several county departments have and require access to the E-911 BASEMAP;

WHEREAS, members of the public may, and often do, request access to or copies of the E-911 BASEMAP;

WHEREAS, the Elmore County Board of Commissioners recognizes the need for various departments to access the ESRI software, including the E-911 BASEMAP;

WHEREAS, it is possible for various departments who have access to E-911 BASEMAP and the ESRI software program to make modifications or changes to the E-911 BASEMAP, including, but not limited to street names;

WHEREAS, if a county department alters or modifies the E-911 BASEMAP, the department’s copy of the E-911 BASEMAP is altered, but the other departments’ copies of the E-911 BASEMAP would not depict the same alteration or modification; and

WHEREAS, the Elmore County Board of Commissioners recognizes the need for a main copy of E-911 BASEMAP. The Board has discussed this matter with the affected departments. Based on these discussions, the Board has decided that the main copy of the E-911 BASEMAP should only be altered or modified by an authorized user. The other departments have agreed to this change in policy. The Board and County departments have also determined: (a) all modifications should be submitted to and acted on by the authorized user; (b) the E-911 Coordinator or his/her designee is an appropriate authorized user; and (c) limiting the departments’ ability to modify E-911 BASEMAP would not interfere with other uses of the ESRI software or access to E-911 BASEMAP.

NOW, THEREFORE, the undersigned county department agrees to comply with the following terms.

1. All changes or modifications to the E-911 BASEMAP must be submitted in writing to the E-911 Coordinator.
2. The E-911 Coordinator is the only person who may make modifications.
3. Any modification made without authorization shall be considered a violation of I.C. § 18-2202. Any such violations will be referred to law enforcement for criminal investigation and prosecution.

APPROVED BY THE ELMORE COUNTY BOARD OF COMMISSIONERS ON THE 3rd DAY OF March, 2008.

ELMORE COUNTY COMMISSIONERS
/S/ ARLIE SHAW, Chairman
/S/ LARRY E. ROSE, Commissioner
/S/ CONNIE CRUSER, Commissioner
ATTEST: /S/ MARSA GRIMMETT, Clerk
Elmore County Board of Commissioners
March _____ 2008. March _____ 2008.
/S/ Rick Layher /S/ Jo Gridley
Elmore County Sheriff Elmore County Assessor
March _____ 2008. March _____ 2008.
/S/ Bonnie Sharp, Director /S/ Kayla Parsons, Director
Growth and Development Dispatch
March _____ 2008.
/S/ Traci Lefever, Coordinator E-911

Motion by Rose, second by Cruser, to approve the Memorandum of Understanding between Elmore County, E-911 and All County Departments using the E-911 Basemap.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

Motion to adjourn by Shaw, second by Rose.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.

/S/ ARLIE SHAW, Chairman
ATTEST: /S/ MARSA GRIMMETT, Clerk