COMMISSIONERS MINUTES
February 25, 2008
The Commissioners met in regular session on the above date in the Commissioner’s
Room in the basement of the Elmore County Courthouse, 150 South 4th East,
Mountain Home, Idaho.
Present at the meeting were Chairman Arlie Shaw, Commissioners Connie Cruser and
Larry Rose. Also present was Clerk Marsa Grimmett.
Fred Perez, Idaho Waste Systems General Manager and Marty Jones, Central
District Health, came before the Board to discuss the Glenns Ferry Landfill.
Civil Attorney Richard Roats joined the meeting.
Discussion followed on creating a transfer station at the Glenns Ferry Landfill
with the Landfill remaining open. Mr. Perez reviewed the process with the
Commissioners. Hauling from Bennett Road Landfill and the cost was discussed.
Mr. Perez stated he would like to meet with the Commissioners at the Glenns
Ferry Landfill to make future plans. The Mitigation Agreement was discussed and
Mr. Perez said he would work on getting it updated. The Committee meeting
regarding the Idaho Waste Funds was set for February 26th at 1:00 p.m.
Motion by Shaw, second by Rose, to go into Executive Session pursuant to I.C.
67-2345(b). Roll call vote was taken.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Regular session resumed. No action was taken as result of the Executive Session.
The Department Heads met with the Commissioners for their regular monthly
meeting.
Mir Seyedbagheri, Extension Agent, appeared before the Board with an update. Mir
gave the Commissioners a written report of his activities. The Master Gardeners
class was discussed.
Wade Baumgardner, Veteran’s Service Officer, appeared and gave the Commissioners
his written report. Mr. Baumgardner briefly reviewed the report with the
Commissioners. Mr. Baumgardner stated when the weather improves he will schedule
an outreach program up in the Pine/Featherville area. Mr. Baumgardner stated he
would get three MIA flags to Plant Facilities Manager Dan Collins to fly at the
County’s facilities.
Bonnie Sharp, Growth and Development Director, appeared before the Board and
stated the Planning and Zoning Commission will hold their public hearing on the
Planning and Zoning Ordinance revision on February 27, 2008. Civil Attorney
Roats is still working on the Memorandum of Understanding for E-911 mapping.
Dan Collins, Plant Facilities Manager, appeared and gave the Commissioners a
report of the activities in his department. Snow removal, sidewalks, and
courthouse/campus security was discussed. Ms. Sharp stated she wanted to
compliment Dan on the morning snow removal at her office.
Monica Halliday, came before the Board with her monthly report. The employee pay
date was discussed.
The Elected officials met with the Commissioners for their regular monthly
meeting.
Rose Plympton, Treasurer, asked if the front steps of the Courthouse can be used
for the National Day of Prayer on May 1, 2008. The Commissioners approved the
request.
Jo Gridley, Assessor, reported on the employee survey that was taken on the
proposed pay date change. Changing our Salary Survey Company was discussed.
Assessor Gridley reported the employees would like an hourly pay chart.
Vacation and sick leave accrual was discussed.
Motion by Shaw, second by Rose, to change the employee pay period to end on the
23rd of each month beginning in June, 2008. Time sheets will be due to the
Payroll Department on the 24th of each month.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Rose Plympton, Treasurer, discussed the Special Deputies account briefly.
Chief Deputy Nick Schilz stated a Homeland Grant will pay for the new
Courthouse/Campus security.
At 12:15 p.m. the Commissioners met in Executive Session pursuant to I.C.
67-2345(b) on a motion by Shaw, second by Rose. Roll call vote was taken.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Regular session resumed. No action was taken as result of the Executive Session.
Prosecutor Schindele reviewed with the Commissioners the County’s Personnel
Policy and actions that are taken for terminating employees. Prosecutor
Schindele would like to modify the appeal process for termination of employees
and supervisory issues.
Motion by Shaw, second by Rose, to recess for lunch.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Motion by Shaw, second by Rose, to go into Executive Session pursuant to I.C.
67-2345(d). Roll call vote was taken.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
The following decision was made:
K-01-08-06 Motion by Cruser, second by Rose, to deny as not indigent and not
last resource.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Regular session resumed.
Motion by Rose, second by Cruser, to approve the minutes for February 19, 2008.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Motion by Rose, second by Cruser, to approve the expenses with the exception of
one for Terry Ratliff.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Chairman Shaw read Resolution No. 403-08 into the record:
RESOLUTION NO 403-08
AMENDING THE ELMORE COUNTY PERSONNEL POLICY, effective March 1, 1999, as amended
January 13, 2003 & February 13, 2006, DEFINING VACATION LEAVE AND SICK LEAVE FOR
COUNTY EMPLOYEES
WHEREAS:
Elmore County has established a written personnel policy; and
Certain County employees work 5 days per week, 7 hours per day for a 35 hour
work week; and
Certain County employees work 5 days per week, 8 hours per day for a 40 hour
work week; and
Certain County employees work 4 days per week, 10 hours per day for a 40 hour
work week; and
The above-described employees’ Vacation Time and Sick Time are being calculated
by multiplying the days of earned vacation by the number of hours worked per day
either 7, 8 or 10, which is resulting in a disparity among employees that are
working 4 days per week, 10 hours per day versus the employees working 5 days
per week, 7 hours or 8 hours per day.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Elmore County
that from the date this resolution is approved by the Board of Commissioners,
that the attached shall be the proper and fair way to calculate the Vacation
Leave and Sick Leave for Elmore County.
Approved as a Resolution of the Elmore County Board of Commissioners on the 25th
day of February, 2008.
ELMORE COUNTY COMMISSIONERS
/S/ ARLIE SHAW, Chairman
/S/ LARRY E. ROSE, Commissioner
/S/ CONNIE CRUSER, Commissioner
ATTEST: /S/ MARSA GRIMMETT, Clerk
Elmore County Board of Commissioners
Attachment:
ELMORE COUNTY PERSONNEL POLICY
EFFECTIVE MARCH 1, 1999 – AMENDED JANUARY 13, 2003 & FEBRUARY 13, 2006
EMPLOYEE BENEFITS
ELMORE COUNTY offers a number of employee benefits for full time employees.
These benefits offerings are subject to change or termination after notifying
the Elected Officials and at the discretion of the BOARD OF COMMISSIONERS. Each
is subject to specific terms of its respective insurance policy and/or official
resolution of the BOARD of COMMISSIONERS.
Vacation Leave
Accrued vacation leave is available to full-time employees who have completed
their Probationary Period. Vacation accrues from the start of employment
(anniversary date) in the following manner:
Length of Service Vacation Accrual Work Week
(end of each year) Per Year 40 hrs 35hrs 20hrs
1 to 3 years 10 days 80 hrs 70 hrs 40 hrs
4 to 7 years 15 days 120 hrs 105 hrs 60 hrs
8 to 12 years 20 days 160 hrs 140 hrs 80 hrs
13 to 20 years 25 days 200 hrs 175 hrs 100 hrs
21 + years 25 days + 1 day 8 hrs 7 hrs 4 hrs
per year over 21 years
All vacation accrued must be taken in the year following the accrual, except
upon approval by the elected official. Use of accrued vacation time can be
extended for a period of not more than 3 months. Vacation time not taken, will
be compensated for only at the time of separation or upon retirement, to the
maximum allowed in the above listed schedule.
Sick Leave
Sick leave benefits are provided to full-time employees and accrue at the rate
of 8 hrs per month for those employees who work 40 hours, 7 hours per month for
those who work 35 hours per week. Sick leave is a benefit to provide relief to
the employee in the event of illness or injury to the employee or his/her
immediate family.
Request for sick leave must be requested at least within two hours of time when
the scheduled work period is to begin.
Elected officials or department supervisors asked to approve use of sick leave,
for a period longer than 3 days, may request a report from a physician.
Sick leave can accrue to a maximum of 480 hours. Sick leave benefit recipients
will receive their normal compensation when using sick leave benefits.
Motion by Shaw, second by Rose, to approve Resolution 403-08 as read.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
The Commissioners met in Executive Session pursuant to I.C. 67-2345(b) on a
motion by Shaw, second by Rose. Roll call vote was taken.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Regular session resumed. No action was taken as result of the Executive Session.
John Kieffer, Elmore County Soil & Water Conservation District, met with the
Board to request funds for the 2008- 2009 budget year for the District. Mr.
Kieffer asked that the County contribute $6500 to the District. The Board will
consider his request as they work on the County’s 2009 fiscal year budget.
Ann Atkin, Beacon Heights LLC, and Mike Cramer, Attorney, appeared before the
Board to speak to them about Local Improvement Districts. Ms. Atkin explained
that a Local Improvement District (LID) is when a government entity partners up
with a developer to build and maintain the roads, sewers, gutters, and water
systems in specific subdivisions. Mr. Cramer explained that Ms. Atkin and her
Associates would petition the County to be a sponsor of an LID. As part of that
petition, Beacon Heights LLC would provide to the Commissioners evidence of
financial capability to pay the assessment of the lots until the lots are sold.
Civil Attorney Roats asked what the estimated cost of the water system would be.
Discussion followed on the size of the subdivision. Mr. Cramer explained the LID
in further detail. Mr. Cramer stated Fire Districts, Highway Districts, etc.,
are all included in who could be a sponsor. Civil Attorney Roats stated there
could be a large cost to the County if the property went into foreclosure. Ms.
Atkin asked if the Board was for or against an LID. The Commissioners and Civil
Attorney Roats stated they would like more information on the matter before
making a decision.
A small recess was taken.
Regular session resumed.
John Root, Tipanuk Fire District Commissioner, came before the Board to report
the Tipanuk Fire District is following the proper rules for notification of
meetings, etc. Mr. Root stated he had been told of a complaint that they were
not following the proper rules. Mr. Root brought a map showing an easement for a
road that the Fire District would like to use for fire fighting. Mr. Root will
take the issue to the Highway District.
Bonnie Sharp, Growth and Development Director, appeared before the Board .
Motion by Rose, second by Cruser, to approve the conditional use permit for a
three lot Letter of Information (LOI) for Barbara Raber.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
Motion by Rose, second by Cruser, to approve the conditional use permit for a
three lot LOI for Thomas and Karen Collins.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
John Steiner, Idaho Wind Farms, and Gene Anderson, representing the contractor
that is building the Bennett Creek Hot Springs Wind Farm in Elmore County. Mr.
Anderson stated they were assembling European turbines and were told by Myron
Adamson, Elmore County Building Inspector, they need to have the drawings
stamped and approved by an Idaho Certified Engineer. All the paperwork is in
German and is being translated to get the stamp of approval from the engineer.
Mr. Anderson stated he asked Mr. Adamson if they can erect the towers while the
translation is being done. The process will take approximately 3 to 4 weeks. Mr.
Anderson has brought an agreement stating they will take down any construction
that takes place if the engineer won’t approve them. Attorney Roats reviewed the
agreement that Mr. Steiner and Mr. Anderson submitted. Attorney Roats told Mr.
Steiner and Mr. Anderson the agreement needed to be more in depth in reference
to the code. The County’s liability is too great.
Motion by Shaw, second by Cruser to adjourn.
SHAW - AYE
ROSE - AYE
CRUSER - AYE Motion carried and so ordered.
/S/ ARLIE SHAW, Chairman
ATTEST: /S/ MARSA GRIMMETT, Clerk
